How do I install my generated email signature?

After designing your signature in the KnowUs dashboard, simply click 'Copy Signature'. Then open your email client settings (e.g., Gmail Settings > Signature) and paste (Ctrl+V or Cmd+V) directly into the signature box.

Can I include a clickable link to my digital business card and social accounts?

Yes! Every signature includes live clickable icons for your KnowUs digital card, LinkedIn, WhatsApp, website, and phone number, plus an optional calendar booking button.

Can we standardize email signatures for our entire corporate team?

Yes! With a KnowUs Teams or Enterprise account, you can create a standardized email signature template that pulls each employee's verified name, photo, direct phone, and digital card URL automatically.

HTML EMAIL SIGNATURE GENERATOR

Professional Email Signature Generator Linked to Your Digital Card.

Turn every sent email into a relationship-building opportunity. Create beautiful, responsive HTML email signatures that connect recipients directly to your live digital business card, calendar, and portfolio.

Create Your Free Card Compare All Plans

No app installation required•Instant 1-tap contact saving•Custom subdomain & brand URL

Engineered for Inbox Deliverability & Style

Compatible with Gmail, Apple Mail, Outlook, and all major email software with zero coding required.

1-Click Copy & Paste Installation

Formatted with clean HTML tables and inline CSS that paste cleanly into Gmail, Outlook, and Apple Mail with zero formatting distortion.

Linked Directly to Your Digital Card

Direct email recipients to your comprehensive digital visiting card to view your portfolio, catalogues, and save your vCard.

Interactive Social & Booking Badges

Include clickable social media icons (LinkedIn, Twitter/X, Instagram, YouTube) and direct meeting booking links.

Multiple Layout Designs

Choose between compact horizontal banners, classic vertical executive layouts, and modern minimalist card designs.

Retina Portrait & Company Logo Support

Crisp photo avatars and company logos hosted on fast global CDNs ensuring images never break or appear blurry in client inboxes.

Optional Embedded QR Code

Include an optional mini QR code in your email footer that recipients can scan with their phone while reading your email on desktop.

STREAMLINED ONBOARDING

Launch in 3 Simple Steps

Generate from Your Card

Open your KnowUs dashboard and select the Email Signature tool. Your card information automatically populates the signature.

Customize Layout & Links

Select your preferred layout style, toggle social icons, add a calendar booking CTA, and preview the live signature.

Copy & Paste into Email Client

Click 'Copy Signature' and paste directly into your Gmail, Outlook, or Apple Mail settings. You're ready to send!

Maximizing Impact for Every Conversation

PROFESSIONALS & FREELANCERS

Turn Routine Emails into Business Drivers

Every email you send becomes a touchpoint that invites clients to view your services, check your portfolio, and save your vCard.

Consistent executive branding in every email thread
Direct link to schedule meetings via Calendly
Instant access to full social media profiles

CORPORATE ORGANIZATIONS

Unify Team Email Branding

Ensure all company departments and sales representatives project a standardized, polished brand image on every external message.

Centralized template management for HR & Marketing
Consistent brand colors, disclaimers, and logos
No complex email software installation required

FREQUENTLY ASKED QUESTIONS

Everything You Need to Know

KnowUs email signatures are compatible with Gmail, Google Workspace, Microsoft Outlook, Apple Mail, Thunderbird, and all major desktop and web-based email clients. They render reliably across both desktop screens and mobile email apps.

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